Stage Three and Events in Ontario

This week, we’re focusing on the recent changes to Ontario’s reopening process. Last Friday, the province officially entered Stage 3 of the reopening plan. Last week, we saw many changes that give Ontarians loosened restrictions: to attend events, larger gatherings inside and out, restaurants and bars, and participate in additional outdoor activities. To start, we’re going to clarify the new guidelines for stage three and identify what this means for the event industry in Ontario.  

What are the Stage Three Guidelines?

The most recent stage has seen various changes to the guidelines put in place for Covid 19. We feel it is essential to identify some of these significant changes that have officially occurred. 

To start, here are some of the general guidelines for the province:

  • Outdoor social gatherings and organized public events for up to 100 people
  • Indoor social gatherings and organized public events for up to 25 people
  • Indoor dining with no limits to the number of patrons per table
  • Retail with capacity limited to ensure physical distancing
  • Indoor religious services, rites or ceremony gatherings with physical distancing
  • Indoor sports and recreational fitness facilities with capacity limits
  • Personal care services with capacity limited to ensure physical distancing
  • Museums, casinos and bingo halls with capacity limits
  • Cinemas, concerts, theatres, and other performing arts venues with capacity limits

As you can see, stage three has a drastic increase in the number of people allowed to be gathered and an increase in the opening of different entertainment, service and restaurant locations across the province. 

Some other exciting changes that have been included in the reopening plan are: 

Sports Events:

Outdoor spaces are open for unseated events. Spectators are permitted at a maximum capacity of 75% or 5,000 people (whichever is less) and other restrictions. For events with fixed seating, spectators are permitted at a maximum capacity of 75% or 15,000 people (whichever is less) and other restrictions.

Meeting and Event Spaces: 

Indoor spaces are open at 50% capacity or 1,000 people (whichever is less) and other restrictions. Outdoor spaces are available at 75% capacity or 5,000 people (whichever is less), and other restrictions.

What Does This Mean for Events? 

It’s been roughly 16 months since Ontarians have been able to experience large-scale in-person events together. As the province continues to increase the number of vaccinated individuals, event restrictions are being reduced, giving a glimmer of excitement as to what’s to come later this summer and into the fall. 

With the increase of capacity to 50% or 1,000 people indoors and 75% or 5,000 people outdoors, this will allow sports games, concerts, festivals and of course, what we at Debonair do best; events! Although this is a significant step in the right direction, events will need to be properly executed and follow specific safety measures like social distancing and mask-wearing, especially at indoor events.

Our team is properly trained and certified by the Event Leadership Institute to safely provide dedicated event planning for our client’s in a post-pandemic setting. With that being said, we’re incredibly excited to finally be back in person and help our clients achieve their event needs and goals by creating unique experiences. 

At Debonair, we have been creatively defining how to achieve great event experiences for our clients in a safe manner. We have spent the previous months preparing, training, and educating to be properly prepared for the stage three guidelines. A new precedent must be made so that we can always put event safety at the forefront. During our event planning process, we’ll work closely with our clients and event spaces and follow all government guidelines and safety measures. 

With all of the new changes and advances in Ontario’s reopening, we know it can be overwhelming and confusing. If you have any questions or would like to discuss event opportunities, please reach out to our team Dwayne Rutherford: Dwayne@Debonaircoporateevents.ca or event planner – Lauren Pattison: lauren@debonaircorporateevents.ca! Our team is ready to assist in any of your event needs this summer and fall and beyond. Whether it’s virtual, hybrid or completely in person (It’s exciting to say that finally!), we’re ready. 

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It’s a new week, so that means a new blog post! Today, The Debonair Team decided that it would be valuable to focus on the importance of having experienced staff and vendors working your events.Putting an event seems simple enough sometimes, however we can confirm there is a lot more going on behind the scenes than meets the eye. Two overlooked aspects of event planning are 1) who works the event, and how they must have experience, and 2) The importance of vendors – vendor relationships are built over time and properly managed, collaborated and mastered to help clients create unique experiences, custom to their needs through food, beverage, entertainment and more. So, let’s get started!

Why is staffing important at events?

When working with an events team like Debonair, you get access to a team of event staff that are professional, knowledgeable and experienced when it comes to event execution. Staff like ours will appropriately represent your company, brand or organization while also allowing you, the client, to enjoy the event and leave the work to us! On top of this, event staff must be reliable and flexible. Because our team deals with various types of organizations and companies, that means our events are completely different every time. Because of this, it’s crucial that our team is flexible and  knowledgeable so they can help attendees with any questions that arise. Having reliable staff is  detrimental to an event’s success. When hiring staff that is outside of an events team or agency, they may not know exactly what is needed from the event planner or the event itself. Having reliable staff can reduce the workload on a planner and allow them to oversee the entire event. 

What about vendors?

Reliable vendors are a key part of events. Having a reliable network of vendors  that has access to exactly what you need to create your vision can make or break an event.  There is no way we can create an event without the help of many, we have worked hard over the year building and strengthening relationships with a plethora of vendors all over the world. Mistakes happen all the time at events, but even if it may be the mistake of a hired vendor, it’s a reflection on the event management team. It is important to go in as a team mentality, we never point blame, if one aspect fails, we all do. Which is why we strive for success in ALL aspects of an event. Whether it’s finding the perfect cuisines for your gala, or trying to find appropriate entertainment for your company’s work retreat, our team goes beyond just Debonair. We’ve built everlasting relationships over the years that help us continue to grow as a company. 

No matter the event type, it’s always important to identify the importance of having great staff and vendors. Whether it’s simply having someone to help your attendees with any questions or concerns or creating experiences through food or entertainment, properly managed and hosted events always push the envelope for a great moment. 

Planning on having an event this fall? Reach out today! We’re only a message away.